Privacy Policy

MotifyMe™ Ltd | Last Updated July 2025

MotifyMe™ Ltd ("MotifyMe", "we", "us", "our") is committed to protecting your personal data and respecting your privacy. This Privacy Policy explains how we collect, store, and use your information when you visit our website or use our services.

MotifyMe™ Ltd is a UK-registered company offering digital vehicle logbook services via a secure, cloud-based platform.

Company No. 16369556

Registered Office: Unit 1c, Eagle Industrial Estate, Church Green, Witney, Oxfordshire, OX28 4YR, UK

Email: hello@motifyme.co

We collect the following personal data:

• Your name and email address
• Vehicle registration number
• Service-related information you chose to upload (e.g., MOT, service history, receipts)
• Subscription billing information (processed securely via Stripe)
• IP address, browser type, and usage data (via cookies)

We do not collect or store payment card details. These are processed securely through Stripe, our payment processor.

We use your information to:

• Create and manage your digital vehicle logbook
• Send automated reminders (MOT, tax, insurance, etc.)
• Provide customer support
• Process subscriptions and payments
• Send important updates about the service
• improve our platform experience through analytics

We will never sell your data or share it with third parties for marketing purposes.

MotifyMe™ Ltd may include links or options within the platform that directs users to third-party websites or services (e.g, insurance, finance, vehicle checks). These services are external to MotifyMe™ Ltd and may request personal or vehicle-related data directly from the user. 

MotifyMe™ Ltd does not automatically share personal data with these third parties. If a user chooses to engage with one of these services, they do so voluntarily and at their own discretion. Any information entered on an external website is governed by that third party's own privacy policy, not MotifyMe™ Ltd.

Please note MotifyMe™ Ltd may receive a commission or referral fee if users choose to engage with certain third-party services via our platform. These commissions help support the continued development of our service, but they do not influence the impartiality of the services offered.

MotifyMe™ Ltd encourages users to review the privacy policy and data practices of any third-party provider before submitting personal information. 

MotifyMe™ Ltd remains committed to never sharing, selling, or distributing your personal data without your express consent. 

If you access MotifyMe™ through a referral from an affiliate or third-party partner, please be aware that any information you provide outside of our official website or platform is not covered by this Privacy Policy.

We do not control how affiliates or third parties collect, store, or use personal data independently. We recommend reviewing their privacy practices before sharing any personal detail directly with them.

Once you register and use the MotifyMe™ platform, all personal information Is handled securely and in accordance with the Privacy Policy.

If you believe your data has been misused by an affiliate, please contact us at hello@motifyme.co and we'll do our best to assist. 

We rely on the following lawful bases under UK GDPR:

• Contractual necessity - to provide the services you've subscribed to
• Consent - for marketing or optional notifications
• Legitimate interest - for platform improvement and base analytics
• Legal obligation - where required by law

All customer data is stored securely using cloud-based storage (UK or EU-based servers). You may access, download, or delete your data at any time.

If you cancel your subscription, you will have 30 days to download your records before they are permanently deleted.

Data Management Disclaimer

MotifyMe™ takes reasonable steps to manage and maintain customer data securely. However, by using this service, you acknowledge that data management involves automated tools which may be subject to human or technical error. MotifyMe™ shall not be held liable for any accidental deletion, modification, or loss of customer data that results from such tools or processes. It is the responsibility of the user to regularly back up any critical information.

Our website uses cookies to improve your experience. These may include:

• Functional cookies (site performance)
• Analytical cookies (e.g., Google Analytics)
• Marketing Cookies (if opted in)

You can manage cookie settings in your browser.

Under UK GDPR, you have the right to:

• Access your personal data
• Request correction or deletion
• Withdraw consent (where applicable)
• Object to or restrict processing
• Lodge a complaint with the ICO (Information Commissions Office)

We implement strict technical and organisational measures to safeguard your data, including:

• Encrypted data transmission (HTTPS)
• Secure user authentication
• Third-party data storage with ICO-certified providers

We may update this Privacy Policy from time to time. We'll notify you of any material changes via email or on our website. 

For questions, requests, or data enquiries:

hello@motifyme.co

MotifyMe™ Ltd

Unit 1c, Eagle Industrial Estate, 

Church Green, 

Witney, 

Oxfordshire, 

OX28 4YR, UK
Registered in England and Wales Company Registration Number: 16369556
ICO Registration Number: ZB886760